Program Assistant – (Sustainability Certification Programs Intern)

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Hiring Unit:
McGill Office of SustainabilityPOSITIONProgram Assistant C (Sustainability Certification Programs Intern)CONTEXTThe mission of the McGill Office of Sustainability ( ) is to create a culture of sustainability at McGill. MOOS aims to identify, connect, and enhance efforts to incorporate principles of sustainability (ecological, social, and economic) into all areas of the University. We provide the institutional memory and knowledge, the network of partnerships, the framework for sustainability at McGill ( ), and the seed funding ( ) to facilitate the sustainability efforts of students, faculty, and staff.See also: , , andWHAT YOU CAN EXPECT

• A passionate work environment with a dynamic, supportive, and caring team
• Personal and professional growth through the careful setting of your own goals
• Meaningful work that will contribute to the growth of sustainability at McGill
• Experience in engagement programs that is dynamic and supports various campus groups
• A mentoring relationship with your supervisor
• Being able to be, first and foremost, a student

DUTIES

• Assist in coordinating the operations of the

program and program, which includes:

• Managing resource email accounts,
• Preparing, saving, and organizing project documents and templates, and
• Processing program data in Excel spreadsheets and/or Google Sheets.
• Run consultations with event planners (students, staff, and faculty members from across all units at McGill) and guide them through the event certification process.
• Manage a team of volunteers who contribute to the McGill Sustainable Events program as Sustainable Events Ambassadors, including:

• Training volunteers on their role in the event certification process,
• Coordinating weekly meetings,
• Scheduling volunteers’ consultation sessions, and
• Creating resources for Ambassadors and event planners as needed.
• Measure the results & impacts of the certification programs on the McGill community.

QUALIFICATIONS

• Be a current McGill student (students from all faculties are invited to apply)
• Professionalism – your customer service skills are your top strength!
• Excellent oral and written communication
• Reliable with strong organization and time management skills
• Detail oriented with an interest for getting into the nitty-gritty of datasheets
• Ability to reliably produce high-quality work, on time, with limited supervision
• Ability to keep track of, prioritize, and complete multiple tasks
• Strong team player and people skills
• Interest in sustainability on campus
• Familiarity with Microsoft Excel and Google Sheet formulas

ASSETS:

• Fluency in French
• Experience managing volunteers
• Event coordination experience
• Connection with student sustainability groups on campus
• Understanding of basic sustainability concepts

HOURS: 6-10 hours per week, from May 26, 2025, through May 25, 2026, with the possibility to extend.PLANNED STARTING DATE (flexible): May 26, 2025HOW TO APPLY: Please apply through Workday and include a C.V. and cover letter in your application.FOR MORE INFORMATION: Email Peter Garber ([email protected]).The McGill Office of Sustainability (MOOS) values the contributions that individuals who identify as members of marginalized communities bring to our organization, and encourages women, Indigenous people, people of colour, people identifying as LGBTTQI (lesbian, gay, bisexual, transgendered, two-spirited, queer, intersex), members of ethnic minorities, immigrants and people with disabilities to apply. Please indicate if you consider yourself to be a member of one of these groups and would like to be considered as such for the purpose of this hiring process.Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.For a definition of our language proficiency levels, please click .Minimum Education and Experience: High School Diploma 2 Years Related ExperienceHourly Salary: (AMUSE C) $16.66Estimated Number of Work Hours per Week: 10 (Part time)Position Start Date: 2025-05-26Position End Date: 2026-05-31Deadline to Apply: 2025-05-14This position is covered by the AMUSE collective agreement.McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

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