INTERNAL ONLY: Recruitment Assistant

We are looking for a team player who demonstrates excellent organizational skills, loves working with the details, and takes great satisfaction in managing a variety of administrative tasks.

The NWPD is a mid-sized police department with over 200 employees. We are committed to having a professional and supportive workplace promoting employee equity, wellness, and fulfillment. We are a hard-working and welcoming team focused on doing great work and serving our community.

What your key role will be

As the Recruitment Assistant, you will contribute to our continued success by being responsible for performing complex and time sensitive administrative processes. As a member of our team, you will help to ensure our recruitment cycles are well supported, and the data management of our records and files are prepared and maintained with accuracy and in a timely fashion. Responsibilities include but are not limited to:  

Administrative Support: You’ll perform a wide range of administrative functions; including applicant file management across multiple systems including our ATS (Bamboo HR). You’ll create confidential correspondence and materials; be able to whip up a fillable Adobe form in no time, and proudly become known as our team’s Excel expert.

Attention to Detail: You’ll be happiest when working with the details that support the bigger picture and you take great pride in rolling up your sleeves to get even the smallest of tasks done.

Adaptability: You’ll have the ability to adapt to and manage multiple tasks in a fast-paced environment, including the ability to demonstrate flexibility and navigate your priorities independently.

Communication: You’ll have excellent written and oral communication skills as well as the ability to convey information clearly and simply. As well, you are an active listener who ensures you understand directions and information.

Confidentiality: You’ll navigate your role while exercising considerable confidentiality, tact, and diplomacy. You’ll have a keen sense and awareness of the rules and procedures with respect to the handling of confidential and sensitive information with discretion.

Team Player: You’ll genuinely enjoy engaging with your teammates to get the work done. You believe in the importance of building and maintaining strong working relationships.

Time Management: You’ll plan and manage your time and resources to ensure work is completed efficiently, timely and with minimal supervision.

What you bring to this role

You will have experience and success in many of the following areas:

•  You have completed Grade 12 
• You have post-secondary courses related to office administration and or recruitment and selection plus considerable related experience; or an equivalent combination of training and experience
• You have considerable knowledge and experience supporting a fast-paced dynamic team
• You have top-notch administrative and organizational skills
• You are skilled and confident working with Adobe Acrobat and Microsoft Office software (Word, Excel, Outlook)
• You have experience working with (or the ability to learn) an Applicant Tracking System (ATS), knowledge of Bamboo HR is an asset
• You are motivated, compassionate, and empathetic with a genuine desire to help others
• You support and promote a diverse, inclusive, and healthy workplace
• You are confident performing queries with (or the ability to learn) PRIME, CPIC and Justin
• You can pass and maintain a security clearance, including a background check and polygraph

What we can offer you

•  An exciting and challenging career
• Competitive salary and municipal pension plan
• Vacation time to foster a flexible work-life balance
• Option of hybrid work schedule with one of the following work week schedules: Compressed work week (4 days), Standard work week (5 days), or Standard work week plus Compressed Day Off bank
• Learning and development reimbursement 
• Comprehensive extended health and dental benefits, group life insurance, employee and family assistance program, sick leave plan, and maternity leave top up to 6 weeks at 95%
• Access to onsite fitness facility, free staff parking, and transit subsidy
• Supportive leaders and co-workers who care about you and your family’s health and wellness
• Centrally located in the lower mainland of British Columbia
• One block away from Columbia Skytrain Station
• A work environment giving you the ability to connect one-on-one with our staff, including police officers, civilian members, and senior leadership team

What we’ll accomplish together

As a civilian member, working within a police department is a career like no other. It brings excitement, variety, and a challenge. The person you are, the work you will do, and the role you will play in this organization matters. You will become part of the NWPD family and join our group of diverse and talented people who truly want to make a difference.

If you are excited and curious to learn more about this opportunity, please apply – we would love to hear from you!

Job Title: Recruitment Assistant

Employment Status: Full-Time

Competition Status: This competition is open to New Westminster Police Department and City of New Westminster employees only.

Application Deadline: April 9, 2025 at 8:00 a.m.

Number of Positions: One

Union: CUPE Local 387

Department: Administration Division, NWPD

Salary: $58,348 to $68,557 (2024 rate) per year plus benefits

Hours of Work: 35 hours per week. We offer flexibility to participate in the earned time off program or compressed work week as well as the option to work a hybrid schedule once training and the probation period are successfully completed.

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to the diversity of our workforce, are encouraged to express their interest. New Westminster is on the unceded and unsurrendered land of the Halq’eméylem-speaking peoples.  It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. We are learning and building relationships with the people whose lands we are on. We thank all applicants for their interest and advise that only those selected for an interview will be contacted.

This position is only open to those with Canadian Citizenship or Permanent Residency in Canada.

Tagged as: Office Administration