Coop and Internship Officer

Coop and Internship Officer

Tracking Code: req1552

Faculty/Department: Co-op, Experiential Learning, and Career Development Office

Number of Positions: 1

Appointment Type: Full-Time Continuing

Hours of Work: 35 hours per week 

Salary Range: Level 8 – Starting Salary, Step 1 $69,288

Posting Date: April 15, 2025

Closing Date: April 29, 2025 (7:00 pm EST)

 JOB SUMMARY:

• Reviews overall program structure, philosophy and direction of co-op delivery
• Monitors compliance with institutional policy and process as well as applicable governing bodies and legislation
• Develops and updates as required, both regulations and procedures to maintain quality control
• Works with the Registrar’s Office, setting eligibility criteria and expectations
• Attends on campus events and university program advisory meetings to build relationships with faculty, and employers involved in each program
• Maintains the quality of the program as a positive learning experience for the student and the employer

• Promotes programs to students
• Communicates program changes to students/stakeholders in coordination with the Registrar’s Office
• Contributes to the development and updating of program policies and procedures where necessary and appropriate
• Creates/updates promotional materials with Communications and Marketing (C+M)
• Coordinates student intake (obtain eligibility approval, etc.)
• Negotiates placement contracts and ensures quality of new placements
• Works in collaboration with Employer Relations and designated academic faculty to ensure the quality of placements/worksites, to verify positions meet program criteria
• Works with Academic Advisors to approve student eligibility
• Provides 1:1 student support re: co-op and internship program guidelines, eligibility, policies and processes
• Coordinates job offer process
• Resolves student related issues
• Supports student success through provision of regular feedback, coaching and 1:1 meetings
• Resolves employer/student issues, in collaboration with relevant stakeholders as needed
• Coordinates with the Registrar’s Office, the student’s transition between workplace and school
• Liaises closely with the Career Centre and Registrar’s Office to ensure continued smooth administration of the co-op and internship program
• Liaises with faculty members and academic advising to raise awareness of co-op and internship programs and opportunities (e.g. program mapping), as appropriate
• Provides curricular input for and participates in the delivery of preparatory programming in collaboration with the Career Centre to ensure student readiness for the workforce
• Monitors safety/risk management of all posted placement opportunities
• Supports and maintains institutional data as it relates to co-op and internship

 Employer Support:

•  Co-develops plans to identify new and enhance current employer partnerships
• Supports the coordination of employer visits to campus and recruitment/networking events
• Arranges site visits/check-ins of students on work terms
• Liaises with placement supervisors & employer HR departments
• Monitors safety/risk management
• Supports employers with funding sourcing, as appropriate
• Maintains currency on labour market information and trends

• Communicates requirements and expectations for work‐term reports and employer evaluations
• Facilitates the completion and submission of student work term reports
• Coordinates the grading student work term reports, with partnered faculty members
• Facilitates completion of student‐employer work term evaluations
• Supports maintenance of program information system.
• Supports program evaluation and reporting to determine if programming is meeting student needs and generating the desired outcomes.
• Analyzes program data to inform evidence-based decisions on future programming.
• Supports the reporting and contributes towards satisfying the accreditation including data collection, surveys, and sample work/reports as required
• Supports the provision of reports to Deans, Faculty and institution as it relates to co-op and Internship

Education:

•  Completion of a university program consisting of four academic years with equivalent work experience is required
• An equivalent combination of education and experience may be considered

*Verification of Academic credentials may be required

Experience:

•  Minimum 3 to 5 years of experience of professional career development with demonstrated success in coordinating experiential learning programs such as co-ops or internships and providing career preparation in a post- secondary environment is required
• Experience in designing, delivering and evaluating workshops and online modules
• Previous experience in marketing, public presentations, project management and program administration.

Knowledge:

•  Sound knowledge of career development, hiring practices and employment trends
• Knowledge of cooperative education and internship programs
• Knowledge of the university’s academic programs and procedures preferred.

Skills:

•  Must be proficient in Microsoft Office Suite: Word, Excel, Publisher and Outlook, and must be willing to learn other computer software packages as required
• Knowledge of web-based data management systems is preferred
• Strong computer skills are essential
• Excellent organizational and time management skills are essential in order to deal with the high volume and interdisciplinary setting, and to adapt to changing priorities as well as the ability to work as part of a team and independently
• Proven team player
• Must have excellent communication (written and verbal) and a proven record of past experience showing an ability to exercise tact and diplomacy when dealing with students, partners, university personnel and members of the general public
• Must have excellent presentation skills
• Excellent advising, problem solving and customer service skills
• Demonstrated ability to take initiative, problem solve, exercise sound judgment and respect the confidential nature of student information
• Demonstrated sensitivity to the needs of students with a variety of abilities, cultures and backgrounds

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until April 29, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario
Tech University is actively committed to equity, diversity, inclusion, indigenization
and decolonization (EDIID), and welcomes applications from all qualified
candidates, while especially encouraging applications from First Nations,
Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,
persons with disabilities, and those who identify as women and/or
2SLGBTQ+. All qualified candidates are encouraged to apply;
however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in
Canada, will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 5/1/2025

Tagged as: Communications, Marketing, Philosophy, Project Management